Inventory Reservation

You can now manage your inventory more smartly by setting aside stock for specific needs using Inventory Reservation. It lets you create separate virtual pools of inventory based on your own rules, like adding buffers, setting exclusions, or deciding which stock goes where. So whether it’s for B2B or B2C, you can choose exactly how to use your inventory and make sure the right stock is always available in the right place.

Use Case Scenario

Let’s say your best-selling product is running low on stock, and you want to make sure your website customers don’t miss out. With Inventory Reservation, you can set aside a specific quantity just for your online store. So even if orders come in from other channels like offline stores or third-party marketplaces, your website inventory stays protected and your top customers aren’t disappointed.

Or imagine your marketing team needs a few units of a product for an upcoming campaign shoot. At the same time, there are customer orders waiting to be fulfilled. Instead of risking a mix-up, you reserve a small chunk of stock just for internal use. This keeps things smooth, your team gets what they need, and your customers get their orders on time.

Applicability

Version: Standard, Professional and Enterprise clients
Traceability: None, SKU and Item Trace

Procedure

1. Login in your uniware account.
2. Navigate to the Products > Inventory Reservation Pool.
3. You’ll see six tabs available on this screen.
   

   Tab(s)	Description
   CREATED	This is the initial state of a pool right after it’s been configured. The pool remains in this state until its activation date arrives. Before it becomes active, you can choose to mark the pool as Inactive if needed.
   ACTIVE	A pool moves to the “Active” state on its defined activation date. Once active, the pool starts functioning based on its defined rules. After this point, you cannot make it inactive; you can only choose to Suspend it if changes are needed.
   INACTIVE	A pool marked as “Inactive” will not participate in inventory reservation. This state can only be applied before the pool becomes active. Once the pool has been activated, it cannot be moved back to inactive.
   EXPIRED	“Suspended” is used to temporarily pause an active pool. You can only suspend a pool after it has become active. It halts the reservation behavior without deleting the pool, and it can be resumed later if needed.
   SUSPENDED	A pool is marked as “Expired” once its end date is crossed. In this state, it no longer takes part in inventory reservation. This change happens automatically based on the pool’s validity period.
   ALL	This simply shows all pools, regardless of their current status; Created, Active, Inactive, Suspended, or Expired. It’s a view to help you track and manage all your defined inventory pools in one place.

4. From the top right corner, click on the CREATE POOL button.
5. You will come across the CREATE RESERVATION POOL as per the image below. Fill in the details as mentioned in the table below.
   

   Parameter(s)	Description
   Pool Name	Enter the Pool Name
   Pool Reservation Type	Select the value from the dropdown. (Note: If nothing is selected in the dropdown, the Channel option will be considered.)   Option Description Safety Pool This is a reserved portion of inventory that’s blocked from regular allocation to ensure it’s available for critical or high-priority use. It acts as a buffer and is not used unless absolutely necessary, helping maintain availability for essential needs when overall stock runs low. (Note: Inventory reserved in safety cannot be used for inventory allocation that is while we are allocating the inventory we will not be considering the inventory of safety pool.) Sale Order This is a reserved pool of inventory tied to a specific sale order. The inventory is blocked based on the details of that particular order, ensuring that the required quantity is set aside and not allocated elsewhere. This helps guarantee that once the sale order is created, its fulfillment is not impacted by other incoming requests or stock movements. Channel This is a reserved pool of inventory created specifically for a particular sales channel. The inventory is blocked based on the channel selected, ensuring that each channel gets its own dedicated stock. This helps prevent one channel from consuming inventory meant for another, making order fulfillment more reliable and organized across platforms. Customer This is a reserved pool of inventory blocked specifically for a particular customer. Once a customer is tagged, the required stock is set aside just for them, ensuring their orders are prioritized and fulfilled without any risk of that inventory being used elsewhere. It’s especially useful for VIP clients or B2B partners with committed stock requirements.
   Channel	Enter the Channel. (Note: It will only be enabled if the Pool Reservation Type is selected is channel).
   Activation Date	Enter the date from which the pool needs to be activated. (Note: This date cannot be less than or equal to the current date).
   Expiration Date	Enter the expiry date of the pool.

   You can edit the Activation Date or Expiration Date of the Pool, befor it’s activation.  To do so, click on the EDIT button.

6. After your Pool is successfully created, click on the pool name. You will be redirecte to the screen for that particular pool. Here, you can see the POOL ITEM DETAILS tab, where you will be able to check all the details of the items in the pool, after you upload them.
7. To upload the details of the pool, click on the upload button from the top right corner. You will be redirected to the Import Job page. Here, click on Dowmload Template and Instruction, after which, a CSV file will be downloaded in your system. After filling all the details, upload the CSV file.
   

   Field	Description
   Pool Code	Pre-filled
   Faciltiy Code	Pre-filled
   SKU Code	Sku Code of the item which needs to be reserved in the pool.
   Planned Quantity	Quantiy of the item to be transferred in the pool.
   Action	Add/Edit

8. After you upload the CSV file successfully, you can see the details of the items in your pool. To do so, click on the pool name, and you will be redirected to the POOL ITEM DETAILS page. Here you will se the following columns.
   

   Column	Description
   Sku Code	Sku Code
   Sku Name	Sku Name
   Planned Inventory	Inventory user want to reserve. It is just the value for visibility and doesn’t have any significance for inventory calculation. Eg: 10000 (value will not get reduced)
   Reserved Inventory	Actual inventory transferred from Common Pool at the time of reserving the pool That is the initial value reserved Eg: 7000 (value will not get reduced)
   Utilised Inventory	The inventory from the pool which has been utilised.
   Available Inventory	Remaining available inventory for inventory allocation. Eg: 5000 Every inventory blocked for the order or utilised will be removed from “Available Inventory”
   Unrestricted / Common Inventory	Inventory in this pool is Available + not synced inventory. It is Common Pool available for demand for which the reservation pool is not created. Also its inventory could be for order for which some reservation pool is available but inventory is partiall or fully not available.
   Short Inventory	Short Inventory = (Reserved Inventory – Planned Inventory )
   Action	Edit/Delete action

9. You can select the SKU rows of Pool Items Details page and can click ACTIONS > Adjust to adjust Planned Inventory with Reserve Inventory.