{"id":11924,"date":"2024-02-22T14:57:19","date_gmt":"2024-02-22T09:27:19","guid":{"rendered":"https:\/\/support.unicommerce.com\/?post_type=ht_kb&#038;p=11924"},"modified":"2024-03-27T15:09:38","modified_gmt":"2024-03-27T09:39:38","slug":"sequence-detail-import-import","status":"publish","type":"ht_kb","link":"https:\/\/support.unicommerce.com\/index.php\/knowledge-base\/sequence-detail-import-import\/","title":{"rendered":"Sequence Detail Import | Import"},"content":{"rendered":"<p dir=\"ltr\">At the onset of each new fiscal year, sellers aim to revise the invoice series or sequence without disrupting the existing one. To achieve this, they can use this process flow.<\/p>\n<p dir=\"ltr\">As the new financial year (2024-25) is approaching, we are ready to provide import option to all the sellers who want to update or reset their Invoice Series in bulk.<\/p>\n<p>Seller can update the sequence details (prefix and numbering) related to invoice and other flows associated with facilities and billing parties in bulk through import &#8220;<strong>Sequence Detail Import&#8221;<\/strong><\/p>\n<p><strong style=\"font-size: 20px;\">Applicability<\/strong><\/p>\n<p data-renderer-start-pos=\"909\"><strong data-renderer-mark=\"true\">Version<\/strong>: All versions (Standard\/Professional\/Enterprise)<br \/>\n<strong data-renderer-mark=\"true\">Traceability<\/strong>: None, SKU, ITEM<\/p>\n<div class=\"title\">\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_81 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<div class=\"ez-toc-title\" style=\"cursor:inherit\">Contents<\/div>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/support.unicommerce.com\/index.php\/knowledge-base\/sequence-detail-import-import\/#Important_points\" >Important points:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/support.unicommerce.com\/index.php\/knowledge-base\/sequence-detail-import-import\/#Procedure\" >Procedure<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/support.unicommerce.com\/index.php\/knowledge-base\/sequence-detail-import-import\/#Related_Articles\" >Related Articles<\/a><\/li><\/ul><\/nav><\/div>\n<h3 id=\"important-points\"><span class=\"ez-toc-section\" id=\"Important_points\"><\/span><strong>Important points:<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li dir=\"ltr\">This procedure will work for all custom orders and channels where uniware provides its own invoice series as per your facility or billing party setting.<\/li>\n<li dir=\"ltr\">The changes listed below are for both Facilities (warehouses) and Billing Parties.<\/li>\n<li dir=\"ltr\">You don\u2019t need to worry about the channels from which UC fetches the invoice series from channel end, such as Flipkart, Amazon, Snapdeal, Nykaa etc.<\/li>\n<li dir=\"ltr\">According to the GST Invoice format and rules shared by the Indian Government\u00a0<a href=\"https:\/\/www.indiafilings.com\/learn\/gst-invoice-format-rules\/\" data-inline-card=\"\" data-card-data=\"\">gst-invoice-format-rules<\/a>, all invoice prefixes can contain\u00a0<strong>alphabets<\/strong>\u00a0or\u00a0<strong>numerals<\/strong>\u00a0or special characters\u00a0<strong>hyphen\u00a0<\/strong>(dash) and\u00a0<strong>slash<\/strong>\u00a0symbolized as \u201c<strong>\u2013<\/strong>\u201d and \u201c<strong>\/<\/strong>\u201d respectively, and any combination thereof. All other special characters are not allowed.<\/li>\n<li>You can refer to the detailed doc to do the same from the UI. Ref: <a href=\"https:\/\/support.unicommerce.com\/index.php\/knowledge-base\/reset-retail-invoice-counter-for-the-new-financial-year\/\" target=\"_blank\" rel=\"noopener\">Reset Retail Invoice Counter for the New Financial Year<\/a><\/li>\n<\/ul>\n<\/div>\n<div class=\"title\">\n<p data-renderer-start-pos=\"8414\"><strong>Keep in mind<\/strong><\/p>\n<p dir=\"ltr\">We have a field \u201c<strong>Next Year Prefix<\/strong>\u201c, Actions taken in this field will make below changes in the existing invoice series at the onset of fiscal year.<\/p>\n<\/div>\n<ul>\n<li dir=\"ltr\">We suggest you update the current or the new prefix e.g.\u00a0<strong>\/24-25\/<\/strong>\u00a0at field \u201c<strong>Next Year Prefix\u201d<\/strong>. This will help you differentiate the current financial invoice from the next financial year invoice series.<\/li>\n<li>Before filling the values, we recommend to take export file as \u201c<strong>Sequence Detail<\/strong>\u201d from Uniware. Update the &#8220;Next Year Prefix&#8221; and &#8220;Reset Counter Next Year&#8221; cloumn details. Then try to update the same file via import only. If all looks fine then only you can proceed for remaining bulk action.<\/li>\n<li dir=\"ltr\">Don\u2019t leave any important sequence field \u201cNext Year Prefix\u201d blank , specifically for Sales Invoice{SALE_INVOICE} and Sale Return Invoice {SALE_RETURN_INVOICE}.<\/li>\n<li dir=\"ltr\">Values filled in \u2018Current Value\u2019 can not be decremented once update by seller.<\/li>\n<\/ul>\n<h3 id=\"procedure\"><span class=\"ez-toc-section\" id=\"Procedure\"><\/span>Procedure<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><strong>Path:<\/strong>\u00a0Main Menu (Tools) &gt; Import &gt; Select import as\u00a0<strong>\u201cSequence Detail Import\u201d<\/strong><\/p>\n<p><strong>1-<\/strong> To use, select <strong>Update Existing<\/strong>\u00a0from the Import Option.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-12158\" src=\"http:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/03\/SDI_27032024_1.png\" alt=\"\" width=\"1302\" height=\"430\" srcset=\"https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/03\/SDI_27032024_1.png 1302w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/03\/SDI_27032024_1-300x99.png 300w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/03\/SDI_27032024_1-1024x338.png 1024w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/03\/SDI_27032024_1-768x254.png 768w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/03\/SDI_27032024_1-50x17.png 50w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/03\/SDI_27032024_1-60x20.png 60w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/03\/SDI_27032024_1-100x33.png 100w\" sizes=\"(max-width: 1302px) 100vw, 1302px\" \/><\/p>\n<p><strong>2-<\/strong>\u00a0Download the CSV format and fill in the details.<\/p>\n<p><span style=\"color: #ff0000;\"><strong>Note: <\/strong><\/span><\/p>\n<ul>\n<li><span style=\"color: #ff0000;\">we recommend to take export file as \u201cSequence Detail\u201d from Uniware. Update the &#8220;<strong>Next Year Prefix<\/strong>&#8221; and &#8220;<strong>Reset Counter Next Year<\/strong>&#8221; cloumn details. Then try to update the same file via import only. If all looks fine then only you can proceed for remaining bulk action.<\/span><\/li>\n<li><span style=\"color: #ff0000;\">We suggest you add the current or the new prefix e.g. <strong>\/24-25\/<\/strong> to the system at field &#8220;<strong>Next Year Prefix&#8221;<\/strong>. This will help you differentiate the current financial invoice from the next financial year invoice series. <\/span><\/li>\n<li><span style=\"color: #ff0000;\">Don&#8217;t leave it blank, specifically for Sales Invoice{SALE_INVOICE} and Sale Return Invoice {SALE_RETURN_INVOICE}.<\/span><\/li>\n<\/ul>\n<p><strong>Export file: (Sequence Detail)<\/strong><\/p>\n<ul>\n<li><strong data-renderer-mark=\"true\">Path<\/strong>: Main Menu (Dashboard) &gt; Other Reports&gt;{Select the report named: \u201c<strong>Sequence Detail<\/strong>\u201d}<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-12160\" src=\"http:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/03\/SDI_27032024_2.png\" alt=\"\" width=\"1090\" height=\"538\" srcset=\"https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/03\/SDI_27032024_2.png 1090w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/03\/SDI_27032024_2-300x148.png 300w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/03\/SDI_27032024_2-1024x505.png 1024w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/03\/SDI_27032024_2-768x379.png 768w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/03\/SDI_27032024_2-50x25.png 50w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/03\/SDI_27032024_2-60x30.png 60w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/03\/SDI_27032024_2-100x49.png 100w\" sizes=\"(max-width: 1090px) 100vw, 1090px\" \/><\/p>\n<p>Now you can use the sequence details from export file for opted Billing Party or Facility.<\/p>\n<p><strong>Import file:<\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-12161\" src=\"http:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/03\/SDI_27032024_3.png\" alt=\"\" width=\"763\" height=\"259\" srcset=\"https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/03\/SDI_27032024_3.png 763w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/03\/SDI_27032024_3-300x102.png 300w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/03\/SDI_27032024_3-50x17.png 50w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/03\/SDI_27032024_3-60x20.png 60w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/03\/SDI_27032024_3-100x34.png 100w\" sizes=\"(max-width: 763px) 100vw, 763px\" \/><\/p>\n<p><strong>Description:<\/strong><\/p>\n<table style=\"width: 100%;\" width=\"666\" data-number-column=\"false\">\n<tbody>\n<tr>\n<td style=\"width: 23.9938%;\" width=\"195\" data-colwidth=\"238\"><strong>Field Name (M: Mandatory)<\/strong><\/td>\n<td style=\"width: 75.8514%;\" width=\"471\" data-colwidth=\"522\"><strong>Description\/Notes<\/strong><\/td>\n<\/tr>\n<tr>\n<td style=\"width: 23.9938%;\" data-colwidth=\"238\">Party Code (M)<\/td>\n<td style=\"width: 75.8514%;\" width=\"471\" data-colwidth=\"522\">Unique code as Party Code ( Refers To Billing Party code or Facility Code.<\/td>\n<\/tr>\n<tr>\n<td style=\"width: 23.9938%;\">Party Type(M)<\/td>\n<td style=\"width: 75.8514%;\" width=\"471\">Party Type &#8211; &#8220;<strong>BILLING_PARTY&#8221; <\/strong>or &#8220;<strong>FACILITY&#8221;<\/strong><\/td>\n<\/tr>\n<tr>\n<td style=\"width: 23.9938%;\">Sequence Name(M)<\/td>\n<td style=\"width: 75.8514%;\" width=\"471\"><strong>Sequence associated with FACILITY<\/strong>: &#8216;SALE_INVOICE&#8217;, &#8216;PURCHASE_INVOICE&#8217;, &#8216;GATEPASS_INVOICE&#8217;, &#8216;SALE_RETURN_INVOICE&#8217;, &#8216;PURCHASE_RETURN_INVOICE&#8217;, &#8216;GATEPASS_RETURN_INVOICE&#8217;,&#8217;DELIVERY_CHALLAN&#8217;, &#8216;SHIPPING_MANIFEST&#8217;, &#8216;RETURN_MANIFEST&#8217;, &#8216;REVERSE_PICKUP&#8217;, &#8216;PURCHASE_ORDER&#8217;, &#8216;SHIPPING_PACKAGE&#8217;, &#8216;OUTBOUND_GATE_PASS&#8217;, &#8216;INVOICE&#8217;, &#8216;ITEM&#8217;)<br \/>\n<strong>Sequence associated with BILLING_PARTY:<\/strong> (As Per User Inserted)<\/td>\n<\/tr>\n<tr>\n<td style=\"width: 23.9938%;\">Next Year Prefix<\/td>\n<td style=\"width: 75.8514%;\" width=\"471\">fill if you want to change the prefix in Uniware with respective sequence in associated Facility or Billing party.<\/p>\n<ul>\n<li>If the \u201cNext Year Prefix\u201d field is updated {let\u2019s say with <strong>INV\/24-25\/<\/strong>}, then on the onset of April 1, 2024, your existing invoice prefix {which was\u00a0<strong>INV\/23-24\/}<\/strong>\u00a0will be replaced with the \u201cNext Year Prefix\u201d{\u00a0<strong>INV\/24-25\/<\/strong>}<\/li>\n<li>If the \u201cNext Year Prefix\u201d field is not updated (field left empty\/blank), then your existing invoice prefix {which was either blank or <strong>INV\/23-24\/}<\/strong>, will be replaced with the \u201cNext Year Prefix\u201d(blank)<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<tr>\n<td style=\"width: 23.9938%;\">Reset Counter Next Year<\/td>\n<td style=\"width: 75.8514%;\" width=\"471\">fill if you want to reset the counter.<br \/>\nReset Counter if set to <strong>TRUE<\/strong>, which means your Invoice Sequence will be reset to 1 at financial year change.<br \/>\nElse <strong>FALSE<\/strong> to use the old current sequence (current value)<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><strong>3-<\/strong>\u00a0Save the sheet in default\u00a0<strong>CSV format\u00a0<\/strong>then\u00a0Select the option \u201c<strong>Choose File<\/strong>\u201d and upload the sheet and press the\u00a0<strong>\u201cUpload File\u201d<\/strong>\u00a0button.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-11933\" src=\"http:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/02\/SDI_240202024_2.png\" alt=\"\" width=\"1281\" height=\"529\" \/><\/p>\n<p><strong>4-<\/strong>\u00a0Once the upload has been successful, you can review the uploaded sheet. Right at the top of the screen is the import section where the user can see the success message.<br \/>\nWhen uploading data fails, you can check it from View import and repeat the task.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-11934\" src=\"http:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/02\/SDI_240202024_4.png\" alt=\"\" width=\"1318\" height=\"473\" \/><\/p>\n<p>&nbsp;<\/p>\n<h3 id=\"related-articles\" class=\"hkb-article-related__title\"><span class=\"ez-toc-section\" id=\"Related_Articles\"><\/span>Related Articles<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li><a href=\"https:\/\/support.unicommerce.com\/index.php\/knowledge-base\/reset-retail-invoice-counter-for-the-new-financial-year\/\" target=\"_blank\" rel=\"noopener\">Reset Retail Invoice Counter for the New Financial Year<\/a><\/li>\n<li><a href=\"https:\/\/support.unicommerce.com\/index.php\/knowledge-base\/sequence-detail-import-import\/\" target=\"_blank\" rel=\"noopener\">Sequence Detail Import | Import<\/a><\/li>\n<li><a href=\"https:\/\/support.unicommerce.com\/index.php\/knowledge-base\/sequence-detail-export\/\" target=\"_blank\" rel=\"noopener\">Sequence Detail: Export<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>At the onset of each new fiscal year, sellers aim to revise the invoice series or sequence without disrupting the existing one. To achieve this, they can use this process flow. As the new financial year (2024-25) is approaching, we are ready to provide import option to all the sellers&#8230;<\/p>\n","protected":false},"author":3,"comment_status":"closed","ping_status":"closed","template":"","format":"standard","meta":{"_eb_attr":""},"ht-kb-category":[4],"ht-kb-tag":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v22.2 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Sequence Detail Import | Import - Unicommerce Support Portal<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/support.unicommerce.com\/index.php\/knowledge-base\/sequence-detail-import-import\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Sequence Detail Import | Import - Unicommerce Support Portal\" \/>\n<meta property=\"og:description\" content=\"At the onset of each new fiscal year, sellers aim to revise the invoice series or sequence without disrupting the existing one. 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