{"id":203,"date":"2019-07-14T06:59:55","date_gmt":"2019-07-14T06:59:55","guid":{"rendered":"http:\/\/support.unicommerce.com\/?p=1"},"modified":"2024-09-06T15:27:15","modified_gmt":"2024-09-06T09:57:15","slug":"additional-actions-on-purchase-orders","status":"publish","type":"ht_kb","link":"https:\/\/support.unicommerce.com\/index.php\/knowledge-base\/additional-actions-on-purchase-orders\/","title":{"rendered":"Additional Actions on Purchase Orders"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_81 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<div class=\"ez-toc-title\" style=\"cursor:inherit\">Contents<\/div>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-5'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/support.unicommerce.com\/index.php\/knowledge-base\/additional-actions-on-purchase-orders\/#There_are_numerous_additional_actions_to_be_conducted_on_a_purchase_order_in_the_system_with_any_status\" >There are numerous additional actions to be conducted on a purchase order in the system with any status.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-5'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/support.unicommerce.com\/index.php\/knowledge-base\/additional-actions-on-purchase-orders\/#Printing_a_PO\" >Printing a PO<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-5'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/support.unicommerce.com\/index.php\/knowledge-base\/additional-actions-on-purchase-orders\/#Cancelling_a_PO\" >Cancelling a PO<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-5'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/support.unicommerce.com\/index.php\/knowledge-base\/additional-actions-on-purchase-orders\/#Amend_a_PO\" >Amend a PO<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-5'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/support.unicommerce.com\/index.php\/knowledge-base\/additional-actions-on-purchase-orders\/#Resending_email\" >Resending email<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-5'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/support.unicommerce.com\/index.php\/knowledge-base\/additional-actions-on-purchase-orders\/#Cloning_a_PO\" >Cloning a PO<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-5'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/support.unicommerce.com\/index.php\/knowledge-base\/additional-actions-on-purchase-orders\/#Reject_a_PO\" >Reject a PO<\/a><\/li><\/ul><\/nav><\/div>\n<h5 dir=\"ltr\"><span class=\"ez-toc-section\" id=\"There_are_numerous_additional_actions_to_be_conducted_on_a_purchase_order_in_the_system_with_any_status\"><\/span>There are numerous additional actions to be conducted on a purchase order in the system with any status.<span class=\"ez-toc-section-end\"><\/span><\/h5>\n<p dir=\"ltr\">Let us check the actions allowed on a Purchase Order:<\/p>\n<ul>\n<li dir=\"ltr\">\n<p dir=\"ltr\">You can always search for a Purchase Order on the path Purchase &gt; Purchase Orders.<\/p>\n<\/li>\n<li dir=\"ltr\">\n<p dir=\"ltr\">Click on the required PO code and you get the Purchase Order details.<\/p>\n<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-large wp-image-13213\" src=\"http:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_04092024_1-1024x396.png\" alt=\"\" width=\"643\" height=\"249\" srcset=\"https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_04092024_1-1024x396.png 1024w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_04092024_1-300x116.png 300w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_04092024_1-768x297.png 768w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_04092024_1-50x19.png 50w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_04092024_1-60x23.png 60w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_04092024_1-100x39.png 100w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_04092024_1.png 1286w\" sizes=\"(max-width: 643px) 100vw, 643px\" \/><\/p>\n<h5 dir=\"ltr\"><span class=\"ez-toc-section\" id=\"Printing_a_PO\"><\/span>Printing a PO<span class=\"ez-toc-section-end\"><\/span><\/h5>\n<p dir=\"ltr\">You can print an existing PO by clicking the action arrow on the PO details page and selecting the option &#8220;Print&#8221;.<\/p>\n<p dir=\"ltr\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-large wp-image-13212\" src=\"http:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_04092024_2-1024x370.png\" alt=\"\" width=\"643\" height=\"232\" srcset=\"https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_04092024_2-1024x370.png 1024w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_04092024_2-300x108.png 300w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_04092024_2-768x278.png 768w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_04092024_2-50x18.png 50w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_04092024_2-60x22.png 60w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_04092024_2-100x36.png 100w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_04092024_2.png 1286w\" sizes=\"(max-width: 643px) 100vw, 643px\" \/><\/p>\n<h5 dir=\"ltr\"><span class=\"ez-toc-section\" id=\"Cancelling_a_PO\"><\/span>Cancelling a PO<span class=\"ez-toc-section-end\"><\/span><\/h5>\n<p dir=\"ltr\">To cancel a Purchase Order, just click \u2018Cancel\u2019 and the PO status changes to \u2018CANCELLED\u2019. Always remember that only a PO in CREATED state can be cancelled. PO in any other status, &#8216;WAITING FOR APPROVAL&#8217;, &#8216;APPROVED&#8217; and &#8216;COMPLETE&#8217; cannot be cancelled.<\/p>\n<p dir=\"ltr\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-large wp-image-13221\" src=\"http:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_3-1024x441.png\" alt=\"\" width=\"643\" height=\"277\" srcset=\"https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_3-1024x441.png 1024w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_3-300x129.png 300w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_3-768x331.png 768w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_3-50x22.png 50w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_3-60x26.png 60w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_3-100x43.png 100w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_3.png 1285w\" sizes=\"(max-width: 643px) 100vw, 643px\" \/><\/p>\n<h5 dir=\"ltr\"><span class=\"ez-toc-section\" id=\"Amend_a_PO\"><\/span>Amend a PO<span class=\"ez-toc-section-end\"><\/span><\/h5>\n<p dir=\"ltr\">Click on the \u2018Amend\u2019 button to select the options for modifying an order. This is allowed only for the purchase orders in &#8216;approved&#8217; state.<\/p>\n<p dir=\"ltr\">On successful action, the status of the purchase order returns to &#8216;Created&#8217;, giving you an option to modify only the ordered quantities and respective prices.<\/p>\n<p dir=\"ltr\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-large wp-image-13220\" src=\"http:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_4-1024x441.png\" alt=\"\" width=\"643\" height=\"277\" srcset=\"https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_4-1024x441.png 1024w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_4-300x129.png 300w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_4-768x331.png 768w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_4-50x22.png 50w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_4-60x26.png 60w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_4-100x43.png 100w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_4.png 1286w\" sizes=\"(max-width: 643px) 100vw, 643px\" \/><\/p>\n<p>&nbsp;<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-large wp-image-13219\" src=\"http:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_5-1024x442.png\" alt=\"\" width=\"643\" height=\"278\" srcset=\"https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_5-1024x442.png 1024w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_5-300x130.png 300w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_5-768x332.png 768w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_5-50x22.png 50w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_5-60x26.png 60w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_5-100x43.png 100w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_5.png 1283w\" sizes=\"(max-width: 643px) 100vw, 643px\" \/><\/p>\n<p dir=\"ltr\">The status of such purchase orders will be updated to &#8216;Amended&#8217;.<\/p>\n<h5 dir=\"ltr\"><span class=\"ez-toc-section\" id=\"Resending_email\"><\/span>Resending email<span class=\"ez-toc-section-end\"><\/span><\/h5>\n<p dir=\"ltr\">Click on the \u2018Resend Approval Email\u2019 to send the Purchase Order to the vendor via email again.<\/p>\n<p dir=\"ltr\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-large wp-image-13218\" src=\"http:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_6-1024x396.png\" alt=\"\" width=\"643\" height=\"249\" srcset=\"https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_6-1024x396.png 1024w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_6-300x116.png 300w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_6-768x297.png 768w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_6-50x19.png 50w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_6-60x23.png 60w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_6-100x39.png 100w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_6.png 1283w\" sizes=\"(max-width: 643px) 100vw, 643px\" \/><\/p>\n<h5 dir=\"ltr\"><span class=\"ez-toc-section\" id=\"Cloning_a_PO\"><\/span>Cloning a PO<span class=\"ez-toc-section-end\"><\/span><\/h5>\n<p dir=\"ltr\">It is a smart way for quickly reordering rejected or cancelled items from a previously raised Purchase Order, Uniware allows you to clone\/reproduce any PO.<br \/>\nClick on the \u2018Clone\u2019 button to select the options for reproducing an order. An order can be replicated as it is or you can select only the pending or rejected items. This is clearly illustrated below:<\/p>\n<p dir=\"ltr\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-large wp-image-13217\" src=\"http:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_7-1024x396.png\" alt=\"\" width=\"643\" height=\"249\" srcset=\"https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_7-1024x396.png 1024w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_7-300x116.png 300w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_7-768x297.png 768w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_7-50x19.png 50w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_7-60x23.png 60w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_7-100x39.png 100w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_7.png 1283w\" sizes=\"(max-width: 643px) 100vw, 643px\" \/><\/p>\n<p dir=\"ltr\">Complete the order to be sent and click on the \u2018Create and send for approval\u2019.<\/p>\n<h5 dir=\"ltr\"><span class=\"ez-toc-section\" id=\"Reject_a_PO\"><\/span>Reject a PO<span class=\"ez-toc-section-end\"><\/span><\/h5>\n<p dir=\"ltr\">Users can register the PO rejection reason in a Text field while rejecting a PO which is &#8216;Waiting for Approval&#8217;. <span style=\"font-weight: 300;\">That will reflect in PO export file also.<\/span><\/p>\n<p dir=\"ltr\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-large wp-image-13216\" src=\"http:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_8-1024x443.png\" alt=\"\" width=\"643\" height=\"278\" srcset=\"https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_8-1024x443.png 1024w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_8-300x130.png 300w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_8-768x332.png 768w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_8-50x22.png 50w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_8-60x26.png 60w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_8-100x43.png 100w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_8.png 1282w\" sizes=\"(max-width: 643px) 100vw, 643px\" \/><\/p>\n<p dir=\"ltr\">Please check the following preconditions for these actions:<\/p>\n<p dir=\"ltr\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-13215\" src=\"http:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_9.png\" alt=\"\" width=\"496\" height=\"261\" srcset=\"https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_9.png 496w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_9-300x158.png 300w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_9-50x26.png 50w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_9-60x32.png 60w, https:\/\/support.unicommerce.com\/wp-content\/uploads\/2024\/09\/PO_06092024_9-100x53.png 100w\" sizes=\"(max-width: 496px) 100vw, 496px\" \/><\/p>\n<p dir=\"ltr\"><strong>Note:-<\/strong><\/p>\n<ul>\n<li dir=\"ltr\">\u200bThe <strong>delivery date<\/strong> and <strong>expiry date<\/strong> of Purchase order can&#8217;t be edited once it is approved.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p dir=\"ltr\">Learn more about the <a href=\"http:\/\/support.unicommerce.com\/index.php\/knowledge-base\/purchase-order-statuses-2\/\">Purchase Order Statuses<\/a>.<\/p>\n<hr \/>\n<p dir=\"ltr\"><a href=\"http:\/\/support.unicommerce.com\/index.php\/knowledge-base\/purchase-order-statuses-2\/\">PO statuses<\/a>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 <a href=\"http:\/\/support.unicommerce.com\/index.php\/knowledge-base\/add-purchase-orders-manually\/\">How to generate a Purchase Order?<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>There are numerous additional actions to be conducted on a purchase order in the system with any status. Let us check the actions allowed on a Purchase Order: You can always search for a Purchase Order on the path Purchase &gt; Purchase Orders. Click on the required PO code and&#8230;<\/p>\n","protected":false},"author":3,"comment_status":"open","ping_status":"closed","template":"","format":"standard","meta":{"_eb_attr":""},"ht-kb-category":[20],"ht-kb-tag":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v22.2 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Additional Actions on Purchase Orders - Unicommerce Support Portal<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/support.unicommerce.com\/index.php\/knowledge-base\/additional-actions-on-purchase-orders\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Additional Actions on Purchase Orders - Unicommerce Support Portal\" \/>\n<meta property=\"og:description\" content=\"There are numerous additional actions to be conducted on a purchase order in the system with any status. Let us check the actions allowed on a Purchase Order: You can always search for a Purchase Order on the path Purchase &gt; Purchase Orders. 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