{"id":351,"date":"2019-07-14T11:28:45","date_gmt":"2019-07-14T11:28:45","guid":{"rendered":"http:\/\/support.unicommerce.com\/?p=1"},"modified":"2026-01-09T16:22:11","modified_gmt":"2026-01-09T10:52:11","slug":"q-how-to-create-a-gate-pass","status":"publish","type":"ht_kb","link":"https:\/\/support.unicommerce.com\/index.php\/knowledge-base\/q-how-to-create-a-gate-pass\/","title":{"rendered":"Q: How to create a gate pass?"},"content":{"rendered":"

A Gatepass is a simple document containing the detail of items while making any product movement outside the warehouse.<\/strong><\/p>\n

It is defined to secure the outbound transactions and ensure a smarter way of managing and keeping a track of the inventory for those products which were not dispatched for fulfilling an order. The scenario may be, a product is sent out for only exhibition purpose, return it to vendor in case of QC rejection or discarding the bad inventory etc.<\/p>\n

Follow these simple steps to create a gate pass in Uniware:<\/p>\n

1.<\/strong>\u00a0 Follow the path Materials > Gatepass<\/p>\n

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2.<\/strong> Click the button Create Gatepass on the top right corner of the screen.<\/p>\n

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3.<\/strong> Fill in the details in the next form, select the type of gate pass (meaning of each type is explained below the next image), the purpose (not a mandatory field), party name and the reference number (if any).<\/p>\n

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The different type of gate passes that can be created with their meaning are:<\/p>\n

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*Internal Consumption<\/strong> – Gatepass for those items which will use for their internal consumption (eg. Training Purposes, Gifting purpose) to Party as Customer. Since this is not considered sales hence it does not require any invoice to be generated for the same like Stock Transfer.<\/p>\n

Below are all the possible use cases of Gatepass feature in Uniware<\/p>\n\n\n\n\n\n\n\n\n\n\n\n
Type<\/strong><\/span><\/th>\nParty<\/strong><\/span><\/th>\nGatepass
\n<\/strong><\/span>Print Header<\/strong><\/span><\/th>\n		Invoice Sequence
\n<\/strong><\/span><\/span><\/p>\n

(Forward flow)<\/strong><\/p>\n<\/th>\n

Invoice Sequence
\n<\/strong><\/span><\/p>\n

(Backward flow)<\/strong><\/p>\n<\/th>\n<\/tr>\n

Returnable
\n<\/strong>(Intra State)<\/td>\n		Vendor<\/td>\nOutbound Gatepass<\/td>\nDelivery Challan<\/td>\n\n

Delivery Challan<\/p>\n<\/td>\n<\/tr>\n

Returnable
\n<\/strong>(Inter State)<\/td>\n		Vendor<\/td>\nOutbound Gatepass<\/td>\nGatepass Invoice<\/td>\nGatepass Return Invoice<\/td>\n<\/tr>\n
Non Returnable
\n<\/strong>(Intra State)
\n<\/strong><\/td>\n		Vendor<\/td>\nTax Invoice<\/td>\nGatepass Invoice<\/td>\nNA<\/td>\n<\/tr>\n
Non Returnable
\n<\/strong>(Inter State)
\n<\/strong><\/td>\n		Vendor<\/td>\nTax Invoice<\/td>\nGatepass Invoice<\/td>\nNA<\/td>\n<\/tr>\n
Stock Transfer
\n<\/strong>(Inter State)<\/td>\n		Facility<\/td>\nTax Invoice<\/td>\nGatepass Invoice<\/td>\nNA<\/td>\n<\/tr>\n
Stock Transfer
\n<\/strong>(Intra State)<\/td>\n		Facility<\/td>\nDelivery Challan<\/td>\nDelivery Challan<\/td>\nNA<\/td>\n<\/tr>\n
Return to Vendor<\/strong><\/td>\nVendor<\/td>\nDebit Note<\/td>\nPurchase Return Invoice<\/td>\nNA<\/td>\n<\/tr>\n
Internal Consumption<\/strong><\/td>\nCustomer<\/td>\nOutbound Gatepass<\/td>\nNA<\/td>\nNA<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

The party name can be explained as the Vendor\/Warehouse name for which the gate pass has been created.<\/p>\n

Note:<\/strong> If Stock transfer is being done from one warehouse to another of same business entity. And in case where both the warehouses are in the same state and have same GST number, the GST would be not applicable. Both tax percentage and tax value will be zero in such a case so that the invoice generated complies with the government regulations.<\/p>\n

5.<\/strong> After filling all the relevant values, Press the button Create Gatepass.<\/p>\n

6.<\/strong> Now you have to enter the details of the items which are to be sent out of the warehouse. Refer to the images below to learn about each field to be entered.<\/p>\n