Auto-Print Barcodes During GRN

Introduction

Overview

The Auto-Print GRN feature automates the generation of USN barcode slips during the inbound receiving process.

Users scanned all items first and printed labels in bulk. This new feature supports a real-time receiving workflow the system hit an automatic print command the moment you scan an SKU. This allows for immediate labeling and faster item-level processing.

Purpose

Previously, During GRN operations, users had to manually click print option after scanning items to generate barcode slips.

Whenever some clients follows traditional real-time workflow, for them additional manual print step after every scan, slowed down operations and impacted on receiving productivity.

To Solve this problem, Auto Print GRN feature developed.

Advantage

• Reduce Manual Clicks: Removes the need to click “Print” after every scan.

• Accelerates Item Level Labeling: Enables immediate “scan-and-paste” actions, reducing the time an item spends in the receiving area.

• Reduces Errors: Ensures the right label is applied to the right item instantly, minimizing the risk of mislabeling during bulk processing.

Process Flow

The following flow represents the optimized real-time workflow:

 

Operating Procedure

Step 1 : Prerequisites & Configuration 

Before using this feature, ensure the following settings are active in the system.

Navigation: Visit Uniware Menu > Settings > General Settings > Systems Configurations 

Enable the following toggles:

1. Auto Print GRN: Activates the automatic print trigger.
   

   

2. Barcoding Before Quality Check: Ensures labels print at the entry stage.

3. Barcode Pre-generated: Allows the system to pull pre-assigned USNs for the scan.
   

   

    

Note : Ensure the client’s local system has a default printer assigned and that the browser allows automatic downloads/pop-ups for the WMS URL.

Step 2: PO Approval

Approve the PO associated with the incoming stock. The system will not generate a GRN or barcodes without an approved PO.

Step 3: GRN Creation

1. Create a GRN against the approved PO.

2. Once the system generates the GRN number, ready to scan.

Step 4: SKU Scanning & Printing

1. Open the GRN scanning screen.

2. User scans SKU through scanner device.

   

    

3. Automatic Action: Upon a successful scan, the system immediately Print or sends the USN barcode slip to your connected printer.

   • Example: If you receive 10 units of SKU S000S, the first scan prints S000S1, the second prints S000S2, and so on.

4. Paste the label on the item and proceed to the next unit.
   

Limitations & Requirements

To ensure a smooth experience, please note the following constraints:

• Configuration Dependency: This feature only works if the specific configurations mentioned in Prerequisites & Configuration section are enabled.

• Hardware Setup: Your printer must be correctly configured with your desktop. If the printer is offline, the auto-print command will fail or remain in the browser’s download queue.

• Workflow Conflict: This feature is not suitable for “Bulk Print” users. If your workflow requires scanning all items first and printing labels at the end, do not enable Auto-Print GRN.

Frequently Asked Questions (FAQs)

Q: Can I turn this off if I want to go back to bulk printing?
A: Yes. Simply toggle off “Auto Print GRN” in the Warehouse Configurations.

Q: What happens if the scan fails?
A: The system only hit a print for Successful Scans. If an SKU is invalid or not part of the PO, no barcode will print.

Q: What happens if I scan a barcode twice? How do I reprint a bill if the printer malfunctions?
A:The system scans one SKU at a time and generates a single bill upon completion.

Note: To regenerate a specific bill, you must manually select and reprint the transaction from the system history.