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Purchase Orders and Goods Received Note (GRN)

A Purchase Order (PO) is a buyer generated document specifying the number of products, their quantities and agreed prices the seller will provide to the buyer.

A GRN (Goods Received Note) is a record used to confirm all goods have been received and often compared to a purchase order payment is issued.

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The Purchase Orders can now be managed on a single page. From adding PO items to sending it for approval, creating and completing its GRN, initiating and completing the Quality check of the constituent PO items! This process has been improved to reduce your iterations between different menu heads.

Let us see the entire process

Create a PO just like before, but check out the new page for creating a PO.

1. Create a PO manually

2. You can bulk import the orders just as before, download the sample template, fill in the required values and upload the file from the given path. But, you will be welcomed by a new interface here!

3. On the PO details page, you can see the order items contained in a PO, edit it, if required, save it and send it for approval.

4. In the next tab for GRN, you can create and complete a GRN for the goods received for a PO raised.

Note: If your purchase patterns and list of vendors are repetitive, you can create GRN in bulk using CSV import (Go to Tools> Imports> Auto GRN items)

Important: If the following entries along with the required entries are imported, then-

Purchase Order-  GRN will be done for the given PO

Shelf Code- Putaway will be completed against the GRN

Please use this import only when you are sure about GRN quantities along with its inventory type because any erroneous line item may end in abrupt inventory behaviour.

5. As soon as you complete the GRN, you can do a Quality check of the received products on the same page.

Let’s see how?

If your system traceability set on Item level then it asks to capture item-wise Rejection Reason on GRN. Once you rejected some QTY in QC then it will ask rejection reason specific to item barcode.

Note: The system will send an email to the respective vendors after GRN is complete to notify about received goods in order to give them full visibility.

Updated on July 23, 2019

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