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How to update /set Invoice sequences in Uniware?

 

Invoice Sequences for GST:

  • This will work for all custom orders and channels where uniware provides own invoice series as per you facility or billing party setting.
  • The changes listed below are for both Facilities (warehouses) and Billing Parties.
  • For MarketPlaces like Flipkart, Amazon, Snapdeal, Nykaa and more, we will sync the invoice series from there channel as before we do. you no need to worry for it.

Note: The changes can be done for both Facilities (warehouses) and Billing Parties.

A- For facilities
B- For Billing Parties

For new financial year invoice series change, we have a different process for more details Click Here.

Follow the steps,  if you wish to update the invoice series:

A- For facilities

1- Go to Setting > Facilities> Click on main Warehouse name code > Invoice Sequences.

1.a) Open Invoice Sequence

1.b) Fill the Invoice Prefix/Series (current value) as per your requirement and > Hit the “Enter” Key > Save Changes > Submit > Done.

 

In prefix use your invoice first part like SR/2021/22/ and in counter, you can use the incremental number to be flow…0001 that number will only increase once invoice will generate by system.

 

 


Now we explain the significance of each series to be set under Invoice Sequences:

SALE_INVOICE- Invoice generated at the time of supply of taxable goods/services.

SALE_RETURN_INVOICE– Invoice generated against putaway created for dispatched items. It will act as a credit note i.e Invoice against return of sale. {Scroll Down to see the process to generate SALE_RETURN_INVOICE }

PURCHASE_INVOICE– Purchase order (PO) Invoice.

PURCHASE_RETURN_INVOICE– PO is returned to vendor (RTV). Work as credit note, Invoice against return of purchase.

GATEPASS_INVOICE– Invoice created in case of any Gatepass created in the system.

GATEPASS_RETURN_INVOICE– Invoice to be generated in case of returnable Gatepass.

DELIVERY_CHALLAN– Invoice generated in case of intra-state Stock Transfer.

 

B- For Billing Parties

Similarly, mark the changes for Billing Parties, (Click here to know more)

1- Go to Setting > Billing Parties> Invoice Sequences.

 

Open any billing party, go to Invoice Sequence and change your prefixes for below-mentioned parameters as you check above shared step for the facility.

 

 

Keeping in mind:

Every prefix must be different from each so that the system can save the unique series for every channel.

Invoice series or sequence can only increase in next value that can to back so always check the series counter before saving it.

It is mandatory to keep different prefixes for the above parameters for different billing parties to avoid issues in creating invoices or operating putaway functions related to channels associated with respective billing parties in Uniware.

SALE_RETURN_INVOICE: Credit Notes

Invoice against the return of sale. Unicommerce is now providing return invoices (credit notes) for all returns orders.

For this, Create Putaway received returns for Dispatched order in Uniware Click Here

Search Order> Invoices> Against the return, RP code will be generated and you can print Invoice against the same with Invoice series as set in FACILITIES/BILLING PARTY

 

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